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Speeds up many processes in Project management and completing Project Activities.
Brainstorming is a key step in creative process to generate innovative, breakthrough ideas that give you a competitive edge. Successful projects require intense interaction between team members to understand ideas, make decisions and take action to achieve results. Turbo brainstorming expedites many project activities reducing schedule time and budget while improving the quality of the results.
Intense planning ensures maximum results from every session. Input can be captured from every team member in ten minutes per topic. Generation of multiple ideas shares knowledge and stimulates thinking. The flexibility of the process allows teams to move in unexpected directions as breakthrough ideas to be generated. Brainstorming raises energy of team members in contrast to traditional meetings which lower participants energy. Executive reviews promote communication, executive buy-in and decision expediting project progress.
Planning turbo brainstorming sessions uses post-it notes to identify topics, allocate available time, assign roles to each participants and outline the agenda. I.S.P. information system planning corp. pioneered Turbo Brainstorming.
Turbo brainstorming can be used to expedite many business processes with dramatic results in business reengineering, information engineering, project management, systems analysis.
Clients where ISP corp supplied training, facilitation or
process to help the following clients to succeed.
Computing Devices Canada Limited
Computing Devices Canada had 500 software engineers both in Ottawa and
Calgary with an eight billion dollar contract to build a communications system for Canadian
Army. CDC realized profit would come from reengineering processes within
this large contract. The Reengineering team consisted of senior managers from Ottawa and Calgary.
They investigated Turbo brainstorming and process mapping. Turbo
brainstorming enabled them to uncover 130 opportunities including
implementing Turbo Brainstorming across the company within a six month
Canada Safeway system was selected as the standard system for
implementation across all Safeway stores across North America because of all
internal systems it was the only one designed for multiple regions. Canadian
managers credited turbo brainstorming for their ability to mobilizes teams
to successful undertake the conversion. They conducted many in house Systems
Analysis courses containing the TBS method.
Many projects including a review of ICBC's Project Management Centre. Recommendation was to maintain the current system. Another project was to develop a data dictionary desicribing compontents in IMS databases and end user applications. ISP also provided training in Timeline planning software.
At BC Telephone and later Telus, ISP expedited many meetings and projects using
Digital Equipment Corporation
We organized a brainstorming session on how to improve business in BC
with 75 employees on Grouse Mountain. We divided the group into five teams.
Each team brainstormed how can we improve business in BC. Each team reviewed
and voted on the other teams suggestions. We included a volunteer sign sheet
for each suggestion. Management had a list of volunteers to brainstorm each
suggestion. At the end of six months, Digital had implemented sixty percent
of the suggestions.
CIPS education session
ISP provided facilitation for a major CIPS initiative to develop education programs for IT executives who needed skills upgrading.
provided numerous education sessions to CIPS on turbo brainstorming included a joint meeting with PMI.
Trans Canada Pipeline
Brian Mullen conducted a two day Reengineering course for a 15 person reengineering team at Trans Canada Pipelines. Their objective was to develop recommendations to reengineer the Capital Budgeting system.
days we created a shared vision of the deliverables. We conducted an impromptu management review with the general manager.
Alberta Natural Gas
We processed mapped Capital Budgeting system with 18 people. Manager in Crandberry wanted Turbo Brainstorming introduced to his people. One of the supervisors wanted turbo brainstorming introduced to his team at a pumping station.
ISP trained 65 health care professionals to expedite meetings and achieve better results over a three month period.
|Expedite Project Management activities with turbo brainstorming|| |
|What goals can you achieve with Turbo brainstorming?||
|Brainstorming Success Stories where ISP provided training, facilitation and process.|
|Use Turbo brainstorming to stimulate creative thinking, involve team members in planning project activities, define client objectives, solve problems, analyze solutions, and have shorter, more effective meetings.|
|Turbo Brainstorming patterns
Use different for different topic types We have identified over twenty topic formats.
For a detailed agendas for any individual session click on the session title shown in the box below.
Usually this interaction takes place in meetings. Turbo brainstorming with post-it notes, accelerates many project phases and activities:
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Turbo brainstorming saves you time in meetings and produces better results. The table
provides a comparison between traditional meetings and assumes you have
ten people plus the facilitator in a meeting each with six ideas.
|Steps in the brainstorming process||Traditional brainstorming||Turbo brainstorming is faster and cheaper||Improvement with turbo brainstorming|
|1. Collect sixty ideas from participants||60 minutes||10 minutes||6 times|
|2. Select and sort ten major ideas||60 minutes||15 minutes||4 times|
|3. Group sub ideas under major topics||60 minutes||5 minutes||12 times|
|4. Label groups||5 minutes||5 minutes||same|
|Total time||3.75 hours||.6 hours||6.4 times|
|Start||8:00 am||8:00 am|
|Finish||11:15 pm||8:47 am|
|Number of people||11 people||11 people|
|Cost per person per hour||$100||$100|
|Cost to brainstorm Topic at $100/ hour||$4,160||$640||6.5 times|
Return to top of pageTurbo brainstorming compresses project duration. Because you can cover more topics in less time you can compress three four-hour meetings into a single three-hour meeting. This saves project schedule time, travel time, giving your project team more time to complete their project tasks.
Each topic can take 20 to 45 minutes so you can brainstorm four to six topics in a three-hour meeting. By covering topics faster you can reduce three four-hour meetings into a single three-hour meeting reducing cycle time from 15 days to 3 hours. This saves project time, team-meeting time and money while at the same time exploring topics in much more depth.
You can accomplish in one meeting with turbo brainstorming what takes three ordinary meetings.
|Three traditional three-hour meetings.||One three-hour meeting with Turbo brainstorming.||Improvement with Turbo brainstorming.|
|Number of three-hour meetings||3 meetings||1 meeting||66% reduction|
|Number of topics covered in depth||4 to 6||4 to 6||Better quality with more depth|
|Number of people (* add one facilitator)||10 people||11* people||Same|
|Level of participation||Low||High||Better participation|
|Buy-in to final results||Medium||Higher||Higher participant buy in|
|Elapsed schedule time depends upon time between meetings. For meetings one week apart the total elapsed time for three meetings would be two weeks compared to 3 hours.||15 days||3 hours||92% reduction |
in cycle time.
|Cost per person per hour||$100||$100||Same|
|Cost per meeting||$3,000||$3,300||Same|
|Number of meetings||3 meetings||1 meeting||66% reduction|
|Total Cost for all meetings||$9,000||$3,300||64% reduction|
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The biggest benefits of turbo brainstorming are improved quality of results, the reduction in cycle time, reduced cost of meetings and increased energy of team members.
With traditional meetings you have to publish results at the end of each meeting and refresh people's minds at the start of the next meeting. When you compress three meetings into one you can only have to write up the final results and can skip the interim results.
Turbo Brainstorming can reduce your meetings by 75% and produce better results.
Turbo brainstorming energizes a team,
stimulates thinking and leads to creative breakthroughs.
Turbo brainstorming has developed by ISP information systems planning corp.
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Patterns capture the essence of a process. Brainstorming patterns help you structure the topics in a brainstorming session depending upon various situations you encounter.
Steps within the process or pattern
|1. Idea processing pattern|
Ideas process may be plans, objectives, risks, requirements, deliverables, strategies, design features, .
|2. Turbo brainstorming process||
Each session may cover four to forty topics. Advanced agenda planning and preparation increases results of a brainstorming session.
|3. Brainstorm next topic||
Each brainstorming topic takes between thirty and sixty minutes.
|4. Plan Meeting Agendas||
Meetings may consist of four topics in a half day meeting to 40 topics covered in a five day strategic planning session.
|5. Debono's six thinking hats sequence|| de Bono six thinking hats help speed creative thinking by a team.|
|6. Project planning pattern|| |
Tips to facilitate high-performance teams including skills assessment, Recruiting tips. Training and rehearsal.
|7. Objective-setting pattern||
Understanding client objectives key to satisfying clients. Often this involves developing a consensus amongst conflicting objectives of the project stakeholders.
|8. Project scoping pattern||
Scoping identifies which objectives, features, requirements, etc are either in scope, deferred to a later release or out of scope.
|9. Deliverables definition pattern||
Deliverables are results or outputs from projects and tasks. Deliverables are elaborated during the requirements and design phases. The definition of deliverables forms the foundation for estimating.
|10. Problem-solving pattern||
Brainstorming speeds problem solving by defining problems and root causes and then generating more creative solutions. Joint problem solving helps build a high-performance teams faster.
|11. Impact analysis brainstorming||Impact analysis reduces conflicts due to competing alternatives.
|12. Process mapping pattern||Process mapping can be used to develop costs for current and new resource
workloads to develop cost benefit comparison between previous and new
|13. SWOT Strategic planning Pattern||SWOT analysis contains four topics to kickstart Strategic Planning.
|14. JAD joint application design sessions||
Joint application design expedites requirements definition by defining requirements and developing user interface design with group of key users.
|15. Cost Benefit analysis||
Cost/benefit analysis creates a powerful tool for communicating benefits to project sponsors. Cost benefit analysis also focuses the project team on making sure the major benefits are achieved. It also helps them make the correct trade-off analysis when making design and deployment decisions. The current and new costs feed into Cost Benefit analysis from the Process Mapping pattern.
|16. New product design pattern||
Clever design key to product success as measured by revenue, profitability and increased market share. Product should deliver increased value at a lower cost when compared to competitive products.
Turbo brainstorming stimulates creativity during product design, increases the generation of breakthrough ideas, increases team collaboration, speeds problem solving; all essential to new product design. Turbo brainstorming expedites product projects to deliver new products in a timely fashion.
Create a personal brainstorming system using a Microsoft Word table where the cells simulate post-it notes.
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email me with your questions
Team planning sessions identify tasks using post-it notes which are organized on sets of flipcharts. When the team planning session is completed then capture the results in Microsoft Project.
Teams that develop and refine plans to understand the big picture develop stronger commitment to plans. These sessions also build respect for other team members.
Phase n Start||Phase n Middle||Phase n Finish|
Click this link to register for any of my Project Management courses
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Copyright Nov. 5, 2005 Brian Mullen, I.S.P. information systems planning corp.
Last updated January 1, 2015
About Brian Mullen, M.Sc., president of I.S.P. information systems planning corp.
email Brian Mullen with your questions