Project Management with Microsoft Project' course provides practical methods, tools and tips to manage projects more effectively, including demonstration of key concepts with hands-on use of Microsoft Project. Project managers clarify client objectives, define deliverables, analyze risks, develop strategies, identify tasks, recruit resources, schedule tasks, assign work, evaluate quality and track progress.
|1. Scheduling Projects and tasks
Feb 19, 2016 Or May 27 2016
Plan to succeed with Project Management. Planning reduces schedule time and cost while improving quality and reliability. In the first session we plan a sample project and then create the schedule in Microsoft Project. Session is 75% hands on with Microsoft Project.
|2.Managing projects and resources
Feb 26, 2016 Or May 28 2016.
A project manager must lead and manage people. Project managers define and assign work to project team members. Analyze project workload across multiple projects. Planning software like Microsoft Project supports planning and helps project managers evolve their plans. Session is 100% hands on with Microsoft Project.
|3. Initiating Projects Laying the Foundations for Success
Mar 4, 2016 Or June 3, 2016
Early phases lay the foundation for successful project management. Turbo brainstorming accelerates collection and organization of client definition of the project. Cost benefit analysis provides justification. Communicate scope clearly with sponsors and negotiate achievable contracts.
|4. Specifying and Estimating Deliverables
Mar 11, 2016 Or June 4, 2016
|Deliverables determine size of project. Defining deliverables and select delivery strategy determines work effort and cost to produce the deliverable. We present multiple estimating approaches. Session is 50% hands on with Microsoft Project.|
|5. Building High-performance Teams to fast track projects
Mar. 18, 2016 Or June 10, 2016
|High-performance teams produce results more quickly resulting in shorter schedule times and lower cost. We look at the many factors that determine performance.|
|6.Communicating Progress to clients and management
April 1, 2016 Or June 11, 2016
|Microsoft Project provides a multitude of views and reports from a single source saving time for project manager to keep project information current. These courses reduce the learning curve associated with Microsoft Project. Session is 100% hands on with Microsoft Project.|
|Brian Mullen , M.Sc, MCP, your workshop leader|
Brian has worked at World class companies like General Electric and Boeing Computer Services. He has taught Project Planning with Microsoft Project since 1991. The course workbook is over 1,000 pages.
|UBC Robson Square||UBC's downtown campus located in Robson Square easy to reach with public transit. Each student has their own desktop in the lab equipped with Microsoft Project.|
The six courses form an integrated methodology for planning and managing projects. The first two courses lay the foundation in Project Management skills and introduce Microsoft Project skills used in the remainder of the course. Unless you are a very experienced with Microsoft Project Manager the first two courses are mandatory.
You can complete the courses over multiple terms so you can schedule the courses to fit your schedule and budget. You may select individual courses to suit your needs or take six courses to receive a UBC Award of Achievement: Project Management with Microsoft Project.
Each participant gets a detailed course workbook for each session. Each session will include about three hours of homework to allow you to practice lessons learned and explore topics in more detail. To complete your homework, you can download a 60- day demo copy of Microsoft Project from the Microsoft Project web site "www.microsoft.ca/project/". Click on [downloads and trails]. Click on [Trial software] and select Microsoft Office Project Standard 2013 Trial Version.
Each course is $280. per day. Participants will receive about a 100 page Project Management manual for each day of the course.
All courses are presented by Brian Mullen, M.Sc. at the UBC Campus at Robson Square, in beautiful downtown Vancouver, from 9am to 4pm. To register phone 604-822-1420 or go to the detailed pages for each course and click on the [click to register] button.
|Detailed Agenda for each day in the course
For a detailed agendas for any individual session click on the session title below.
What goals do you want to achieve with Project Management?
||The following project management methods and tools designed to accelerate your projects
progress are covered in these courses:
Use Turbo brainstorming to stimulate creative thinking, involve team members in planning project activities, define client objectives, solve problems, analyze solutions, and have shorter more effective meetings.
Use Team-planning sessions to brainstorm plans, build commitment and
Use Microsoft Project to create plans, assign resources, analyze resource workload and track progress against your original plan.
Use Joint-problem solving to build teams.
|About your instructor, Brian Mullen
List of recommended project management books
||Comparison of the Project management Award of Achievement with the UBC Project Management Certificate|
These Project Management courses are scheduled three times per year in February-April, May-June and September-October. You may complete these courses over several terms to give you maximum flexibility in tailoring the courses to suit your needs. The courses are scheduled on consecutive weeks so you can apply the lessons learned before advancing to the next stage. You may take as many or as few courses as you wish.
UBC is a PMI (Project Management Institute) certified education provider. Each of these courses is eligible for 36 PMI PDU's (Professional Development Units) applicable to writing your PMP exam.
The next scheduled sessions are as follows:
Projects deliver the future to your organization. They deliver facilities, systems, products and services
that keep your organization competitive. Managing projects effectively is a core management
competency that will advance your career in any organization.
As an executive, do you want to overcome the following challenges:
People who take this course include:
|Schedule of one day sessions
Click on the course title to get a detailed agenda for each day.
You will learn how to:
Friday, Oct 16, 2015
9am - 4pm
Scheduling Projects and Tasks
Oct. 23, 2015
|2. Managing projects and resources
Oct. 30, 2015
9am - 4pm
|3. Initiating Projects -Laying the foundations for Success
Click to register for this course
Nov. 6, 2015
9am - 4pm
|4. Specifying and Estimating Deliverables
Deliverables are results or outputs from projects and tasks. Deliverables are elaborated during the requirements and design phases. The definition of deliverables forms the foundation for estimating.
Nov. 20, 2015
9am - 4pm
|5. Building High-Performance Teams to Fast-Track Projects
||Tips to facilitate high-performance teams including skills
assessment, recruiting tips, training and rehearsal.
|6. Communicating Progress to Clients and Management
Nov. 27, 2015
9am - 4pm
Click to register for this course
The following core competencies in project management are covered in the UBC Award of Achievement in Project Management with Microsoft Project.
email me with your questions
|Steps in the brainstorming process||Traditional brainstorming||Turbo brainstorming is faster and cheaper||Improvement with turbo brainstorming|
|1. Collect sixty ideas from participants||102 minutes||10 minutes||10 times|
|2. Select and sort ten major ideas||60 minutes||15 minutes||4 times|
|3. Group sub ideas under major topics||60 minutes||5 minutes||12 times|
|4. Label groups||5 minutes||5 minutes||same|
|Total time||3.75 hours||.6 hours||6.4 times|
|Number of people||11 people||11 people|
|Cost per person per hour||$100||$100|
|Cost to brainstorm Topic at $100/ hour||$4,160||$640||6.5 times|
Turbo brainstorming compresses project duration. Because you can cover more topics in less time you can compress three four-hour meetings into a single three hour meeting. This saves project schedule time, travel time, giving your project team more time to complete their project tasks.
Each topic can take 20 to 45 minutes so you can brainstorm four to six topics in a three-hour meeting. By covering topics faster you can reduce three four-hour meetings into a single three-hour meeting reducing cycle time from 15 days to 3 hours. This saves project time, team-meeting time and money while at the same time exploring topics in much more depth.
You can accomplish in one meeting with turbo brainstorming what takes three ordinary meetings.
|Three traditional three-hour meetings.||One three-hour meeting with Turbo brainstorming.||Improvement with Turbo brainstorming.|
|Number of three-hour meetings||3 meetings||1 meeting||66% reduction|
|Number of topics covered in depth||4 to 6||4 to 6||Better quality with more depth|
|Number of people (* add one facilitator)||10 people||11* people||Same|
|Level of participation||Low||High||Better participation|
|Buy-in to final results||Medium||Higher||Higher participant buyin|
|Elapsed schedule time depends upon time between meetings. For meetings one week apart the total elapsed time for three meetings would be two weeks compared to 3 hours.||15 days||3 hours||92% reduction
in cycle time.
|Cost per person per hour||$100||$100||Same|
|Cost per meeting||$3,000||$3,300||Same|
|Number of meetings||3 meetings||1 meeting||66% reduction|
|Total Cost for all meetings||$9,000||$3,300||64% reduction|
The biggest benefits of turbo brainstorming are improved quality of results, the reduction in cycle time, reduced cost of meetings and increased energy of team members.
With traditional meetings you have to publish results at the end of each meeting and refresh people's minds at the start of the next meeting. When you compress three meetings into one you can only have to write up the final results and can skip the interim results.
Turbo Brainstorming can reduce your meetings by 75% and produce better results.
Turbo brainstorming energizes a team,
stimulates thinking and leads to creative breakthroughs.
Turbo brainstorming has developed by ISP information systems planning corp.
Phase n Start
||Phase n Middle||Phase n Finish|
Team planning sessions identify tasks using post-it notes which are organized on sets of flipcharts. When the team planning session is completed then capture the results in Microsoft Project.
|Cost of operating old System||Cost of operating new System|
|Business activities impacted by change||Old Volume||Old Unit Effort||Old Unit Cost||Old Annual Cost||New Volume||New Unit Effort||New Unit Cost||New Annual Cost||Benefit|
Process improvement plays a key role in achieving benefits from a system implementation. Unit costs can be determined by measurement and by process modeling. In the case above we have eliminated 200 transactions, and reduced the unit effort per transaction from 4 hours to 2 hours. Even though our unit labor costs have increased we still have a saving of $140, 000 for the first activity. Once you have determined the benefits you can then create a cash flow based on development cost and deployment timeframe. Delaying deployment significantly effects cash flow and rate of return.
During planning, you need to keep track of lots of detailed decisions and analyze the impact of thousands of decisions.
Without a plan, you cannot track and manage the project. Tasks don't start or finish on time. You can track project progress and compare the variance with the original baseline plan.
We demonstrate planning concepts using Microsoft Project. With any sizable project of 100 tasks or more, you need planning software to plan a project, assign resources to tasks effectively and keep plan up to date. Microsoft Project has become the standard planning software in many organizations. Mastering Microsoft Project gives you a key career skill that will open the door to Project Management positions. If you don't already have access to Microsoft Project 2007 or 2010, download a 60-day demo copy of Microsoft Project 2010 from the Microsoft Project web site at "www.microsoft.com/project". You will need Microsoft Project to complete some of the homework assignments.
Planning a project without planning software is like learning to drive a
car without driving one. Planning software enhances our ability to plan and track projects. Planning
software can record working days in a calendar and translate working days (1, 2,
3, ...) into dates which spreadsheet software cannot. As well planning software
such as Microsoft Project allows us to assign multiple resources to a task.
Microsoft Project calculates costs based on assignment work and rolls costs up
to the summary tasks and to the
Learning Microsoft Project has a steep learning curve, partly because you are learning the planning discipline at the same time you are learning the software. This course will accelerate your understanding of why planning software is so valuable. These courses provide tips and tricks to save you time using Microsoft Project.
Brian Mullen has extensive experience with Microsoft Project. He has taught Microsoft Project courses since 1992 at the University of British Columbia and the University of Calgary. He was a member of the Project 98 beta-test team. As well Brian uses Visual Basic for Project, Excel and Word providing an inside-out view of the structure of the objects in Microsoft Project.
Brian also has experience implemented Project Server for customers working in a project environment. Project Server 2010 simplifies project management in a multi-team environment. Many people require access to project information. As well the effort to manage shared resources across multiple projects is simplified.
Zero-based Budgeting to achieve the following results:
Click here List of Recommended books on Project Management, Team Building, Estimating, Software Development methodologies, requirements definition, and Microsoft Project.
UBC also offers a Certificate in Project Management. People ask me what's the difference between the Award and the Certificate. The Certificate and the Award of Achievement complement each other. Consider taking a couple of courses in the Award of Achievement if you want an introduction to Project Management before making a major commitment to the Certificate. For the award of achievement you need 36 hours of coursework. For the Project Management certificate, you need 150 hours of course work.
If you are looking for the use of Microsoft Project integrated with Project Management processes then the Project Management with Microsoft Project is for you.
|UBC Award of achievement in Project Management with Microsoft Project||UBC Part-time Certificate in Project Management|
|Total number of hours||36 hours for the Award of Achievement||Minimum of 150 hours with 98 hours for the core program and 54 hours in specialization.|
|Duration||The award of achievement can be spread over multiple terms. If you can only get funding for part of the program or can only attend in some of the sessions this offers you flexibility.||13 weeks for core program.|
|Use of Microsoft Project||Extensive use of Microsoft Project to demonstrate key planning concepts.||Extensive use of Microsoft Project.|
|Cost||$280 for each session
$1,680 for six sessions
|$5,800 for core program of 98 hours.|
|Methods and tools||Class room case studies
Home work assignments
|Team projects and case studies.|
|Conformity to PMI (Project Management Institute)||Applies towards 35 hours of PMI -PMP course hours for your PMP exam qualification requirements and also for professional development units.||Applies towards a minimum of 35 hours of PMI (PDU). Course is structured around the PMI PMBOK (Project Management Body of Knowledge.|
|PMI Certification||The UBC Project Management certificate provides you with the skills and knowledge to write the PMP exam.|
email me with your questions